Have you ever felt like you were drowning in responsibilities, tasks, and obligations? Sometimes, it feels like you’re constantly worrying and losing sleep, or your shoulders are glued to your ears because you’re tense. If you’ve ever felt like that and are ready to radically reduce your overwhelm, this podcast episode is for you. With my ADHD, I get easily overwhelmed. My brain is a chaotic place. But I have become a high performer, and executive functioning skills are my superpower.
Finding Balance is a Challenge for Many
We often feel like the things about us that might be atypical are our limitations. But maybe they are your superpower. People call me out often for how much I can get done. I’m effective and efficient. But even so, I often wake up in the middle of the night worried about dropping the ball somewhere.
Balance is a word that gets thrown around a lot, and people don’t always believe it’s possible. But I crave balance and value it. I have told bosses in my career that when there’s a need for an all-nighter, I’m there, but I will be leaving at a regular time most days. I thought people held it against me, but I have since found out that some of them admired it about me.
Not everyone I worked for understood balance. Some roles I had didn’t go well because I worked for someone who didn’t respect that. It caused tension and friction in the relationship.
Whether you’re a business owner or a leader in an organization, you’re likely being pulled in many different directions. You’re required to constantly defend your time, mental space, priorities, and what’s important. My most high-performing clients get hit the worst because they are the most in demand.
How to Deal With the Overwhelm
First, on a scale of one to ten, give yourself a number of just how overwhelmed you feel right now. Ten is the most. The second question is to ask what you think the solution is. People often respond that they need more hours in the day or to delegate more. What follows is business owners will isolate themselves and shut people out instead of asking for help. These people end up working more hours and looping around in their heads, fixating on solutions that won’t actually help.
I want to give you a simple process to help create space and reduce overwhelm. These aren’t new, but the two productivity measures are unique when paired together. I have an automation for my clients using Monday.com, but you can easily do this on your own.
The first thing to do is pull out a piece of paper for a brain dump. It’s a simple way to reduce overwhelm, yet most people don’t do it. Get everything out of your head and onto this piece of paper or wherever you decide to do it. Add your thoughts and anything on your mind to the document throughout the day. At the end of the day, you can review everything you dumped. One of the things I always take away is how silly I’m being and how many “shoulds” I have running around in my head.
Use the DADD Method on Your Brain Dump
The next step is to triage your brain dump with the DADD method. It stands for Delete, Automate, Delegate, and Do. Evaluate everything like a list. It’s important to delete first. What things are on your list that don’t actually need to be done? This will help you save time, money, and energy. The challenge is to delete 50% of what you put down. I usually challenge my clients to delete 80%, but we’ll start a bit simpler. Remember, 20% of what we do leads to 80% of our results.
Automating is next. Look for repetitive tasks. Can you automate bank transfers? Are there subscribe and save ordering options for supplies? Technology has given us so many options for automation now, and we should take advantage of automating what we can. I use Monday.com, which offers some great automation options.
Once you complete those two steps, you can look at your list and determine what items can be delegated. Assign due dates and tasks to the people who can handle them with minimal instructions.
The final step is to identify which things you need to do. There should only be 5-10% of the list left. These are the most important things, and they are revenue-generating. These are the critical few that I talked about in the last podcast. By putting your energy here first, you’ll choose the right activities for your business and yourself.
A 30-Day Challenge To Radically Reduce Your Overwhelm
I’m challenging you to try this for 30 days. Let me know if you’re going to try it out. Email me and put “30-Day Challenge” in the subject. I’ll be able to cheer you on. By taking a good inventory of your brain dump daily and organizing your thoughts with this method, you should feel like you have a better handle on the tasks in your head and focus on the important things.